|
Transaction |
Description |
|
Request for Quote |
Electronic Request for Quotation (RFQ) |
|
Quote |
Suppliers respond to a Request for Quote using the Quote document. |
|
Purchase Order |
Purchase Orders are transmitted to suppliers order management system if integrated or to Supply Centre for hosted suppliers. |
|
Order Response |
Suppliers will respond to the Purchase Order by sending an Order Response. Suppliers can indicate if they can accept the order as is or with changes (e.g. quantities or certain line items are not available); they can also let Newmont know that the order cannot be fulfilled.
The order response provides much greater visibility into the order process and enables Newmont to take action to handle exceptions sooner rather than later. |
|
Change Order |
In case of a change to an existing order; Newmont will transmit a change order to our suppliers. The change order will indicate if quantities have changed or if line items have been added or cancelled. |
|
Order Status Request |
Based on the expedite codes associated with a Purchase Order, an Order Status Request (OSREQ) will be set to suppliers to either confirm the planned delivery date or to notify suppliers of an overdue order. |
|
Order Status Response |
Suppliers responds to the Order Status Request by sending Newmont an Order Status Response (OSRES) and can provide information regarding delivery date |
|
Advance Shipping Notice |
Suppliers have the ability to notify Newmont of a planned or actual shipping using the Advance Shipping Notice (ASN) document. The ASN document can also be sent to Newmont’s freight forwarders / logistics operators to let them know the weight and dimensions of incoming items for planning purposes. |
|
Goods Receipt Notice |
When Newmont has received a goods item; the system will transmit a Goods Receipt Notice (GRN) to the supplier to tie out the number of items that have been successfully received for a purchase order item. There is also an option in the business process to force invoicing based on the Goods Receipt Notice to avoid potential quantity mismatches between Purchase Order and Invoice. |
|
Invoice |
Suppliers will send invoices electronically to Newmont based on either the Purchase Order or the Goods Receipt Notice. These invoices load automatically into Newmont’s system and are scheduled for payment based on the terms in place. |
|
Remittance Advice |
Newmont can transmit a remittance advice to notify suppliers of an Invoice Payment |
